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Intermediate Clerk – Health Records – Regular Full-Time(210005)

Sunnybrook Health Sciences Centre

This is a Contract position in Toronto, ON posted January 8, 2021.

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Intermediate Clerk – Health Records – Regular Full-Time (210005) Toronto, ON, CA Posted: 1/8/2021 3:27:52 PM

We currently have Regular Full-time opportunities for Intermediate Clerk in the Health Records Department at St. John’s Rehab.

Hours of Work:

Weekdays: Days; 8hrs; As per schedule

Summary of Duties

  • Receive stays from units, collate personal health information, log them in to our Chart
  • Tracking System and prepare for assembly process
  • Assemble inpatient stays within a chart in accordance with departmental guidelines
  • Prepare charts to be sent to the scanning vendor by logging each stay, adhering barcodes, generating manifests, etc.
  • Prepare Emergency Visits for scanning.
  • Chart pickups from inpatient and or outpatient areas.
  • Photocopy binders for transfer out, including printing from corporate applications (SunnyCare/MetaVision)
  • Answering Health Records phone and voicemail and assist with patient inquires via Health Records Window.
  • Maintain Release of Information faxes and related tasks.
  • Report distribution of transcribed notes.
  • Conduct account look-up for loose reports using our Patient Registration System.
  • Purging of patient charts
  • Assist in other tasks as assigned.
  • May be required to coverage shifts at Holland Centre and Bayview.


  • One year of community college
  • One year of administrative/Business experience required in a health care setting
  • preferred
  • Minimum of two years of previous Health Records experience preferred
  • Attention to detail is a must in order to avoid errors that can have a direct impact to
  • patient care such as misfiles.
  • Able to meet departmental daily productivity standards in a busy work environment.
  • Outstanding customer services skills essential, demonstrated Patient-Focused
  • Care/Customer Service behaviour
  • Clear understanding of legislations and guidelines related to the Security and Privacy
  • of Personal Health Information
  • Ability to communicate effectively with all levels of staff
  • Knowledge of Microsoft Office
  • Knowledge of Quadramed, Chart Locator, SunnyCare and Sovera applications an asset
  • Must be able to prioritize workload and work in a team environment
  • Demonstrated sound judgment and diplomacy
  • Attention to detail
  • Keyboarding at net 40 w.p.m. or data entry at net 106 kspm
  • Excellent problem-solving and communication skills
  • Demonstrated ability to work in a team environment

Qualified candidates are invited to submit their cover letter and resume (in one document) quoting 210005 to:

Human Resources
Sunnybrook Health Sciences Centre

To apply, please click ”Apply for Position” at the bottom of this page.

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

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