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Admin Assistant – Vaccination Clinic

St. Michael's Hospital - Unity Health Toronto

This is a Contract position in Toronto, ON posted January 6, 2021.

The Vaccination Clinic is a 7 day per week operation that serves to vaccinate as part of the Covid-19 response. The Administrative Assistant to the Vaccination Clinic is a self-directed individual, able to multi-task and manage a busy clinical area. The Admin Assistant, Vaccination Clinic may also be required to support the Covid Assessment Centre.

Duties and Responsibilities:

Some combination of the following based on the priorities of the clinic:

  • Schedules meetings and takes minutes as required
  • Responsible for the tracking and ordering of general office supplies, education materials and PPE for daily use in the Vaccination Clinic or outreach.
  • Manage incoming calls to the Clinic and assist in scheduling as required
  • Scheduling patient appointments
  • Answering, screening, and transferring phone calls
  • Registering patient visits
  • Maintaining patient confidentiality
  • Creating and maintaining an efficient filing system for results
  • Other duties as assigned including coverage in other roles as required for coverage or surges in volume


  • Graduate of a recognized Medical Administration Program, or Business Administration Degree
  • Relevant healthcare experience
  • Proficient computer skills with advanced knowledge of word processing, spreadsheet applications
  • Excellent interpersonal, communication skills and organizational skills
  • Professional and consistent customer service skills
  • Ability to work independently and to manage competing workloads in a calm manner
  • Demonstrated initiative and is a self-starter
  • Demonstrated ability to problem solve and multi-task in a busy environment
  • Demonstrated ability to work co-operatively in a team environment
  • Demonstrates meticulousness and ability to perform self-checks for errors