Admin Assistant – Vaccination Clinic

The Vaccination Clinic is a 7 day per week operation that serves to vaccinate as part of the Covid-19 response. The Administrative Assistant to the Vaccination Clinic is a self-directed individual, able to multi-task and manage a busy clinical area. The Admin Assistant, Vaccination Clinic may also be required to support the Covid Assessment Centre.

Duties and Responsibilities:

Some combination of the following based on the priorities of the clinic:

• Schedules meetings and takes minutes as required
• Responsible for the tracking and ordering of general office supplies, education materials and PPE for daily use in the Vaccination Clinic or outreach.
• Manage incoming calls to the Clinic and assist in scheduling as required
• Scheduling patient appointments
• Answering, screening, and transferring phone calls
• Registering patient visits
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for results
• Other duties as assigned including coverage in other roles as required for coverage or surges in volume

QUALIFICATIONS:

• Graduate of a recognized Medical Administration Program, or Business Administration Degree
• Relevant healthcare experience
• Proficient computer skills with advanced knowledge of word processing, spreadsheet applications
• Excellent interpersonal, communication skills and organizational skills
• Professional and consistent customer service skills
• Ability to work independently and to manage competing workloads in a calm manner
• Demonstrated initiative and is a self-starter
• Demonstrated ability to problem solve and multi-task in a busy environment
• Demonstrated ability to work co-operatively in a team environment
• Demonstrates meticulousness and ability to perform self-checks for errors