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Administrative Assistant

Hydro One Networks inc.

This is a Contract position in Toronto, ON posted October 5, 2020.

39244 – Toronto – Regular – Ongoing 

 

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly  1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One!

 

 

This position will report directly to the Vice President, Risk & Internal Audit Services at Hydro One Networks Inc. and be responsible for efficiently supporting and managing the day-to-day administrative matters for the VP, Risk & Internal Audit Services. The role will also support the department with reporting as well as coordinating and scheduling deliverables.

 

Accountabilities:

  • Manage and be responsible for the provision of administrative services relative to communications, project coordination and records management. Prepare correspondence and submissions, including reports, forms, memos processed. 
  • Arrange meetings with internal staff, senior management, external groups and government as required. 
  • Conduct research and data gathering activities to obtain required information from internal and external sources, preparing and assembling materials. 
  • Inform senior management of topics, and issues to be discussed as required.
  • Perform a liaison function between a supervisor and other senior management, including the executive office, to coordinate various activities and projects such as business planning, budget preparation, performance measurement and reporting, etc. 
  • Coordinate and be responsible for all domestic and overseas travel, transportation and accommodation arrangements, including personal itinerary, cash advances, provision of foreign currency, etc. 
  • Coordinate and participate with supervisor in setting priorities, scheduling work projects, advising on the status of work, target dates, scheduling meetings and the scheduling impact of new or pending assignments. 
  • Coordinate appointment schedule and travel requirements. 
  • Arrange and handle requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality in relation to primary contacts, importance attention availability, etc. 
  • Maintain calendar, coordinating requests for supervisors times with that of internal staff, senior managements, external groups and government agencies 
  • Manage the administrative responsibilities associated with supervisor’s membership on external boards, committees and agencies, including coordinating supervisor’s schedule with those of external groups and individuals 
  • Control all incoming and outgoing mail, telephone calls, and interface with contacts. 
  • Determine the issue and priority of response. 
  • Re-route direct enquiries or communications as necessary to appropriate staff within the company. 
  • Within the general context of job responsibilities, make suggestions regarding improved administrative efficiency and develop and recommend various administrative procedures 
  • Coordinate and be responsible for all submission to the Management Committee, The Board of Directors and various board committees, for the Business Unit. 
  • Maintain tracking systems to ensure deadlines are met. 
  • Coordinate Business Units initiatives submission.

 
Selection Criteria:

  • This position requires someone with 5-7+ years of experience supporting senior level executives.
  • Familiarity with financial terminology and processes would be a strong asset.
  • Related post-secondary education
  • Advanced proficiency in Microsoft Office applications and knowledge of SharePoint, as well as SAP.
  • Exceptional written and verbal communication skills, a critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times.
  • Ability to present with exceptional professionalism and diplomacy.
  • Excellent time management skills to assist with productive management of the SVP’s time.
  • Flexibility and ability to recognize and identify constantly shifting priorities and deadlines.
  • Detail oriented, analytical with ability to problem-solve.
  • Highly motivated self-starter who is proactive at taking initiatives, identifying issues and making recommendations as solutions to problems.

 

 

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

 

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2020.

 

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

 

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

 

Deadline: October 13, 2020

 

 

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