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Assistant Administrative Officer – Foundation

St. Michael's Hospital - Unity Health Toronto

This is a Contract position in Toronto, ON posted October 30, 2020.

St. Joseph’s Health Centre Foundation is an innovative fundraising organization committed to connecting with our west end community and supporting St. Joseph’s Health Centre’s Promise to look after the unique health needs of this wonderful community of half a million. This Promise is rooted in a century-long tradition of community care that was the mission of our founding Sisters of St. Joseph when they first opened our doors in 1921.  As we lead up to our 100th Anniversary in 2021, we are renewing our Promise to the west end with a commitment to meeting the care needs of this community.


We have grown in recent years to be a leading community hospital foundation with a strong and engaged board of directors.  Last year, we announced reaching a milestone of $100M raised through our Promise campaign. Gifts to the Foundation help the Health Centre create new spaces, modernize facilities and buy new equipment.


We are looking for an enthusiastic, energetic team player who wants to work as part of a dynamic team focused on engaging with our patients, neighbours and friends in our west end community.  If you feel that you would be a great fit for the position and our foundation, please send in your resume and a covering letter by November 13, 2020 via the Unity Health website:

We are looking forward to you helping us realize impressive results now and in years to come! 


Position:  Reporting to the Director of Finance this position is responsible for performing various administrative duties at the Foundation. A key aspect of this role will focus on database administration related to the Foundations’ donors. You will also greet visitors and answer the main Foundation line. S/he will take in-person and over the phone donations.  The successful applicant will also assist with all areas of administrative support to the Foundation as the need arises.  



  • Strong customer service skills (verbal and writing)
  • Strong Excel skills
  • Experience with Raiser’s Edge software
  • Intermediate Microsoft Office Skills required
  • Administrative/Office experience required
  • Experience navigating computer software applications or databases required (screen access, information search and data entry)
  • Demonstrated aptitude for numerical calculations
  • Demonstrated customer service orientation
  • Strong attention to detail
  • Demonstrated team player
  • Knowledge of St. Joe’s west end neighbourhood, preferred



  • Donation related administrative duties including: receipting, database entry      
  • General Foundation Reception (in person and over the phone)
  • Processing invoices for submission to AP department and month end verification
  • Payroll time entry
  • Monitoring main Foundation email account
  • Providing support for the Foundation’s tribute and other donation programs
  • Special projects & other duties are required
  • Support at Foundation events where applicable


If you feel that you would be a great fit for this position and foundation, we invite you to apply by 5:00pm November 13, 2020 via the Unity Health website:


Applications will be reviewed on an ongoing basis before the application deadline closes.


We thank all applicants for applying, however, only qualified candidates selected for an interview will be contacted.