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Contract Administrator

Humber River Regional Hospital

This is a Contract position in Toronto, ON posted November 5, 2020.

Position Profile

Build your career at the hospital that’s building for the future

 

Humber River Hospital is committed to revolutionizing patient care for our diverse community. We are looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care. The Hospital is formally affiliated with both the University of Toronto and Queen’s University.

 

We currently have an exciting opportunity for a Full time Contract Administrator to join our Logistics and Purchasing team.

 

 

RESPONSIBILITIES

·         Develop, Secure, & Renew Contracts including –

o   Coordinate and administer contract life cycle for items purchased via purchase order for values under $100,000; update and administer contract database and address issues with direct impact on departmental and unit budgets and costs to minimize fiscal risk:

o   Collaborate with clinical leadership on product trials and evaluations to promote product and service standardization across all sites, programs and support services for contracting items to create cost savings and process efficiencies (e.g. source product, acquire samples, document and archive discussions for future reference, and follow up)

o   Actively participate in Product Review and Standardization Committee

o   Foster and develop collaborative internal and external stakeholder relationships

·         Contract and Stakeholder Compliance & Risk including –

o   Monitor vendor adherence to contract terms and conditions; identify and resolve vendor, department, and./or contract issues to remove internal and external roadblocks to contract execution and focus stakeholders toward problem resolution

o   Analyze contract interdependencies (e.g. Medical Imaging and technology, Facilities and Biomedical, clinical and operational departments, etc.) to reduce organizational and financial risks

o   Identify and resolve contract issues (e.g. off-contract or off-vendor expenditures, approvals, legal and policy noncompliance); escalate complex issues with broad impact to Director for resolution

o   Communicate contractual obligations to client leadership prior to finalizing contract terms to reduce conflicts and issues with departmental interdependencies

o   Monitor and maintain compliance with contract terms and organizational procurement policies (e.g.non-latex, government-approved supplies) and update HRH contract commitments in collaboration with hospital Group Purchasing Organization (GPO)

o   Plan the timely renewal or development of new contracts by: involving users and those affected by the contracts; performing market research; development specifications and requirements; preparing request for proposal documents; and responding to Healthpro surveys

·         Manage Contract Database including –

o   Administer contract database (active and archive) electronic and hard copies in compliance with confidentiality and privacy requirements

o   Develop and analyze fiscal management, year-end financial reporting, savings, rebates, and trends to enhance fiscal stewardship

o   Analyze, identify, and recommend strategies to improve contract management and administration processes aligned with organizational strategies and priorities

o   Other duties as assigned

 

REQUIREMENTS:

·         Community College diploma in Business/Commerce

·         Completed Purchasing Management Association of Canada (PMAC) Level 2 courses

·         Degree in Business Management preferred

·         Completed post secondary courses in contract law in public sector preferred

·         Minimum of two years recent contract management or relevant experience including but not limited to:

o   Develop, Secure, & Renew Contracts

o   Contract and Stakeholder Compliance & Risk Management

o   Manage Contract Database

o   Use computerized systems in contract management and administration processes

o   Improve contract management and administration processes

o   Work in healthcare preferred

·         Knowledge/Technical Skills

o   Contract law

o   Financial analysis

o   Purchasing resources, terminology, and methodology

o   Proficient in MS Word and Excel

o   Above average mathematical and statistical abilities

o   Accurate data entry skills

o   Databases and data analysis methods preferred

·         Demonstrated excellent behavioural skills/abilities

o   Verbal and written communication

o   Negotiation, tact, diplomacy and integrity

o   Analytical, problem solving, conflict management

o   Interpersonal skills with ability to build work relations and work both independently and as a member of a team

o   Time management and organizational skills

o   Ability to work within established guidelines with a minimum supervision

·         Demonstrated commitment to life-long learning and evidence-based practice

·         Excellent attendance and discipline free record

 

 

Hours of work: Monday to Friday. Overtime & weekends may be required

 

Interested applicants are required to an Application before the closing date. We thank all candidates that apply but only qualified candidates will be contacted for an interview

 

Humber River Hospital is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the Human Resources Department for assistance.