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Administrative Assistant II

University Health Network

This is a Contract position in Toronto, ON posted April 1, 2021.


Site:  Toronto Rehab Institute, University Centre
Department:  SDU, MSK, Geriatrics and Multisystem units
Reports to: Manager 
Scale/Grade: A006 
Salary Range: $22.82 – $28.52 per hour
Hours: 18.75 hours per week; Shift: Days
Status: Permanent part-time


The GENERAL ADMINISTRATIVE ASSISTANT II exercises judgment and independence in the performance of secretarial activities, the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.


  • Completion of Grade XII or recognized equivalent
  • Completion of a post- secondary office administration  program at the diploma level or equivalent
  • Three (3) years related administrative support experience
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
  • Previous supervisory experience preferred
  • Experience working in a health care environment an asset
  • Very good organizational and time management skills
  • Very good interpersonal and customer service skills
  • Very good verbal and written communications skills
  • Good knowledge of health care, organizational/office practices, procedures and standards
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to maintain confidentiality
  • Ability to work well under pressure and  use good judgment in assessing difficult situations
  • Knowledge of medical terminology an asset


POSTED DATE: April 1, 2021    CLOSING DATE: until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.