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Payroll Administrator, Part-Time

Index Exchange

This is a Contract position in Toronto, ON posted January 8, 2021.

The Payroll Administrator is a critical position on our People Operations team. You’ll be part of a driven and passionate global People team bringing your valuable experience to the payroll function.

Reporting to Manager, People Operations and working with our Payroll Specialist, you are responsible for the complete preparation for submission of semi-monthly and monthly payroll in Canada, US, EMEA and APAC. This is an excellent opportunity for a payroll professional seeking part-time employment and looking to expand their global payroll experience.

We are a global technology company that connects the largest publishers and marketers across the globe through programmatic advertising. We ensure publishers are able to secure their bottom line so they can provide content to consumers and bring news and information to society at large. Our mission is to democratize digital advertising, all while helping marketers reach the audiences that matter most to them across digital channels. For over 20 years, IX has been known as the change agents of digital advertising – innovators who help shape how our industry reacts to new challenges and shifts in the market. As a result, we’ve been able to partner with some of the most prominent players in the media industry including Hearst, Disney, and Meredith Corporation among many others.

Here’s what we’re looking for:

To be successful in this role, you possess strong integrity and excellent attention to detail. This role is very process-oriented and requires you to apply a consistent approach to procedure to minimize financial risk. You will have effective communication skills, both written and oral, and the ability to problem solve and work autonomously. You will work effectively under pressure in order to meet all required payroll deadlines with proven skills in organization and time management. You will exercise tact and sound professional judgment when working with confidential employee information and responding to employee inquiries.

Here’s what you’ll be doing:

  • Prepare for submission of all monthly and semi-monthly payrolls for 500+ salaried employees in multiple countries
  • Input all payroll changes including new hires, transfers, leaves, terminations and wage adjustments
  • Process all payment types including salary, hourly, bonus, overtime, retroactive, vacation and severance 
  • Input and maintain all taxable benefits and deductions including medical and dental plans, retirement savings plans, gym memberships, spending accounts and garnishments
  • Work with payroll providers to process all government remittances and reporting requirements including year-end
  • Assist the Payroll Specialist with automation of manual processes, reporting, new country initializations and other payroll projects and tasks as required
  • Assist in annual financial and payroll audits as required
  • Adhere to all company policies and procedures

Here’s what you have:

  • Post-secondary education or equivalent experience
  • 2-3 years of Canada and US payroll preparation and processing experience with a mid-sized organization
  • Working knowledge of payroll-related tax information and remittances as well as employment and payroll legislation in Canada, Quebec and US
  • Practical experience with ADP Workforce Now technology or similar
  • Advanced proficiency with MS office software, particularly Excel and Outlook
  • Experience preparing financial reports an asset
  • Experience with HRIS software such as Namely or similar an asset
  • Experience processing payroll for employees in EMEA and APAC is an asset

Why you’ll love working here:

  • A bright and inviting shared office space in Downtown Toronto easily accessible by public transit or bike*
  • Our teams are built around cooperation, teamwork, and respect
  • We don’t have a dress code and offer flexible work hours
  • Annual celebrations (Holiday Party, All Hands, Hack Days) and milestone outings
  • 100% coverage for health and dental benefits, 12 incidental sick days per year, 5% RRSP matching, and monthly gym subsidy.

EQUAL EMPLOYMENT OPPORTUNITY Index Exchange is an equal opportunity employer who recognizes the value of every person in creating success for our customers, business partners, shareholders, employees and communities. We are committed to recruiting, hiring, developing and promoting employees without discrimination. Index Exchange believes equal opportunity and inclusion are essential to motivate, empower and recognize the best in everyone.

Index Exchange is committed to working with and providing access and reasonable accommodations to applicants with disabilities. Please let us know if you’d like to request a reasonable accommodation.

ACCESSIBILITY FOR APPLICANTS WITH DISABILITIES Index Exchange is committed to working with and providing reasonable accommodation to individuals with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Index Exchange* will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If you would like to request a reasonable accommodation, please email or call 416.785.5908 ensure to provide your name, the best way to contact you, a detailed description of the nature of any accommodation that you may require (including any materials or processes that can be used to ensure your equal participation).

*Considering COVID-19, until further notice, everyone is required to Work from Home. When offices re-open, you will be required to follow the mandate of your local office.