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Administrative Assistant II, Psychosocial Oncology

University Health Network

This is a Contract position in Toronto, ON posted January 9, 2021.

Job Posting # 868210

Position: ADMINISTRATIVE ASSISTANT II
Site: PRINCESS MARGARET CANCER CENTRE
Department: DEPARTMENT OF SUPPORTIVE CARE, PSYCHOSOCIAL ONCOLOGY
Reports to: MANAGER, DEPARTMENT OF SUPPORTIVE CARE
Salary:  $22.82 – $28.52 per hour
Hours: 35 HOURS PER WEEK
Status: TEMPORARY FULL-TIME  12 months

University Health Network (UHN) is looking for an experienced professional to fill the key role of Medical Administrative Assistant II in our Supportive Care Department.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

The Department of Supportive Care (DSC) is made up of three divisions – Psychosocial Oncology, Cancer Rehab & Survivorship, and Palliative Care. This role is to support the Psychiatry Team under the division of Psychosocial Oncology at the Princess Margaret Cancer Centre.

POSITION:

The ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide primary administrative support of Psychiatry staff, including: acting in a moderately independent manner to maintain several electronic calendars including entering patient appointment information into multiple databases for tracking purposes; utilizing considerable independence to coordinate and organize resident, fellow and clerkship rotations; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing services to facilitate the production of moderately complex documents; organizing, modifying, and maintaining confidential electronic file retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing functions; providing functional supervision and leadership to lower classified clerical positions; ensuring efficient operation of the office, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

  • Completion of a medical terminology course
  • Completion of Grade XII or recognized equivalent
  • Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent
  • Three (3) years related medical administrative support experience
  • Previous on-the-job word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
  • MS Teams experience an asset
  • OHIP Billing experience
  • Excellent organizational, time management, and prioritization skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service
  • Excellent knowledge of health care, organizational/office practices, procedures and standards
  • Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients
  • Ability to maintain and protect patient confidentiality
  • Ability to produce high quality, reliable work in accordance with Hospital standards 
  • Ability to work well under pressure
  • Ability to use good judgment is assessing difficult situations
  • Experience working in a health care environment an asset
  • Experience working in a teaching hospital environment an asset
  • Second language an asset

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTED DATE:   December 10, 2020     CLOSING DATE: until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.